Emergency Management Manuals

A facility emergency evacuation plan is a documented set of procedures and instructions that guide occupants, staff and emergency responders during a fire or other emergency. It outlines how people should safely evacuate, communicate and respond to risks.

All F5M Emergency Management Manuals (EMM) are bespoke to the unique needs of a facility.

Our EMMs include:

• Details on building’s facilities and emergency systems (alarms, fire protection equipment, Emergency Warning Intercom System)
• Emergency response procedures for the Emergency Control Organisation
• Emergency response procedures for all building occupants

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Emergency Management Plan is important because it documents the emergency response procedures appropriate to your facility. The document lists who is responsible for ensuring the plan exists and what it shall contain. It defines who is responsible for enacting those responses, documents training and provides the resources to support the Emergency Control Organisation.

A Personal Emergency Evacuation Plan (PEEP) is an individual emergency plan designed especially for an occupant with a special need who may need assistance during an evacuation. To be fully compliant with the Australian Standard AS 3745-2010: Planning for Emergencies in Facilities, a PEEP should be included as part of your overall Emergency Evacuation Plan and emergency evacuation checklist.

Workplaces and facilities in Australia must have an emergency evacuation plan to comply with Australian Standard AS 3745:2010 and relevant state or territory safety legislation. These plans help protect lives, reduce risk, and ensure orderly response in emergency situations.

Emergency evacuation plans must align with Australian Standard AS 3745:2010 (Planning for emergencies in facilities). This Standard provides guidance on developing, implementing and maintaining effective emergency management procedures.

A compliant emergency evacuation plan normally includes:

• Risk identification and emergency scenarios
• Evacuation procedures and route descriptions
• Roles and responsibilities of wardens and staff
• Emergency contact and communication protocols
• Evacuation diagrams and assembly area details
• Training and drill requirements

Responsibility typically lies with the facility owner, employer or person in management control of a building. In many organisations, this task is overseen by Workplace Health and Safety officers, facility managers or external emergency planning professionals.

Emergency evacuation plans should be reviewed whenever there are changes to building design, occupancy type, emergency systems or operational practices. In addition, regular reviews — at least annually — help ensure plans remain accurate and effective.

An evacuation plan is the complete set of procedures and documentation for emergency response, while evacuation diagrams are visual maps that support the plan by showing evacuation routes, exits and safety equipment locations.

Well-designed emergency evacuation plans help reduce confusion and delays during an emergency. They provide clear instructions, assigned roles and tested procedures so occupants can evacuate safely and emergency responders have the information they need to act quickly.

Yes — regular evacuation drills or simulations help verify that your evacuation plan works as intended. Drills familiarise staff with procedures, identify areas for improvement and are often required under compliance standards.

While small facilities may draft basic procedures, complex sites or regulated workplaces should engage professionals with expertise in AS 3745 compliance. Expert services help ensure plans are thorough, compliant, realistic and tailored to your facility’s risks.

Training is essential for evacuation plans to be effective. Staff and appointed wardens should receive training on evacuation procedures, emergency roles, alarm response, evacuation equipment and communication protocols.

First 5 Minutes offers complete emergency evacuation plan development, including on-site risk assessment, compliant plan documentation, integration with evacuation diagrams, staff training guidance and ongoing review support to ensure your facility meets all regulatory requirements.